Import/Export Administrator – Entry Level

Schedule: Tuesday- Saturday, 8am-5pm EST
Department:  Operations
Primary Location:  Personal Residency
Reports To:  Account Manager
Employment Type:  Hourly, Bonus Eligible

 

Primary Role:

This role will work closely with Vigilant’s Account Manager to perform and oversee various tasks as defined by the client.  Will be responsible for managing the client shipment and clearance exceptions, coordinate with Custom Brokers, ensure compliance with all import and export filings, while tracking and reporting various metrics.    

 

Functional Requirements and Specific Responsibilities:

• Responsible for following the client requirements as trained
• Responsible for performing and managing multiple import and export activities as assigned
• Arranging customs clearance with Customs Broker
• Manage shipment, import and export declarations and exceptions
• Manage the required recordkeeping activities
• Assist in creating and updated the various department procedures and work instructions
• Provide daily updates and reporting concerning the various transactions
• Review the daily/monthly prelim statements for ACH Payment processing
• Coordinate with other internal and external teams to ensure the various legal export requirements are included in their various projects.
• Conduct ongoing data analysis with a goal of driving improvement in service delivery to clients and overall business efficiency.
• Must organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Must adapt to changing priorities while meeting deadlines and managing workload.
• Must effectively work with others in a cooperative and respectful manner to accomplish position requirements and participate in team efforts.
• Must adhere to Vigilant Employee Handbook and Vigilant Company policies and procedures.
• Other Duties as assigned by the Account Manager  

 

Required Knowledge, Skills and Experience:

• Bachelor’s Degree is a plus
• Must have experience working with import and export transactions, International Logistics and Global Trade compliance requirements.
• Must be proficient in Excel, Word and PowerPoint
• Must be organized and able to manage multiple tasks simultaneously 
• Experience with Oracle GTM is preferred.
• Must have excellent communication and analytical skills with a very high attention to detail.
• Must be able to work independent of supervision with the ability to adapt to a dynamic environment.
• Ability to work effectively with teams of staff from Vigilant, partners and clients. 

 

How to Apply:

https://vigilantgts.catsone.com/careers/48095-General/jobs/16087232-ImportExport-Administrator/

 

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Global Trade Compliance Account Manager

Position

Job Title: Global Trade Compliance Account Manager
Department: Operations
Primary Location: Personal Residency
Reports To: Director of Global Trade Services & VP of Global Trade Services
Employment Type: Hourly/Salary, Bonus
Travel: Light

 

Primary Role

This is a working account manager role where the account manager is required to work alongside the rest of the team. This is not solely a management role. The Account Manager will work closely with the Director of Global Trade Services & VP of Client Success to deliver client-related solutions and services specified within the scope of the client’s SOW. Serve as an extension of our client’s team or organization and ensure compliance per our client’s established policies, procedures and risk tolerance, while adhering to Vigilant’s core values. Ensure the team’s highest level of quality while maximizing bottom-line profit.

 

Primary Job Responsibilities (Account specific duties may vary slightly)

• Serve as the client’s primary point of contact for all communications and account activities.
• Classification of client products with their respective Worldwide ECCN & HTS/HS classifications as defined by the SOW.
• Research and identify possible PGA and FTA requirements for the client products.
• Responsible for the daily management and delivery of all solutions and services specified within the scope of a Managed Services Program and adherence to service level agreements (SLAs).
• Responsible for communicating the request to perform any support request outside the scope of a Managed Services Program or Project to the Director of Global Trade Services &/or VP of Client Success.
• Ensure tracking of all relevant Key Performance Indicators (KPIs).
• Provide weekly and monthly operational updates as specified by Director of Global Trade Services & VP of Client Success.
• Responsible for coordinating, preparing and delivering Quarterly Business Reviews as specified by Director of Global Trade Services & VP of Client Success.
• Perform and Ensure the Highest level of Quality in the delivery of services to the client through Weekly, Monthly and Quarterly audits of the team’s work.
• Other Duties as assigned or required by the client specific SOW.

 

Other Representative Job Duties may include:

• Manage overall change control processes, perform audits and quality assurance as specified by VP of Client Success to ensure client and employee satisfaction.
• Ensure work product is at the highest level of accuracy and timeliness.
• Proactively follow-up with clients to monitor effectiveness of team performance.
• Participate in Scheduling, recruiting, mentoring, training, hiring and firing of team members.
• Responsible for the accurate and timely submission of daily hours for all team members.
• Responsible for learning and leveraging technology in the delivery of all solutions and services specified within the scope of the Project/Program.
• Responsible for monitoring and responding to client and Vigilant emails in a timely manner.
• Responsible for answering and responding to client and Vigilant cell phone calls in a timely manner.
• Ensure the optimal and efficient allocation of resources to maximize profitability while ensuring client satisfaction.
• Develop and implement personal and team Back-Up/Disaster Recovery plans.
• Oversee cross-training of team to increase compliance skills.
• Responsible for assisting on other client projects (bandwidth permitting) and providing back-up for other client accounts.
• Review/Audit import and export transactions to ensure accuracy and compliance with the various regulations.
• Responsible for executing Export and Import controls as directed by the Client’s Policies, Processes and Procedures.
• Identify on a timely basis all account challenges, while providing strategies and approaches to overcome these barriers/challenges.
• Ensure the timely and accurate completion of projects, within budget.
• Proactively analyze client/account data to identify opportunities for operational improvements.
• Develop and implement new processes and procedures to improve operational efficiency.
• Identify opportunities to offer additional solutions to client based on need or value.
• Identify opportunities to offer new services, solutions or technology to Vigilant clients.

 

Required Knowledge, Skills and Experience

• Bachelor’s Degree preferred in Business or related field.
• Professional Experience: Minimum 7 years’ experience in a corporate trade compliance, customs broker or compliance consulting environment.
• Advanced knowledge of import and export trade compliance processes, policies and controls.
• Excellent analytical and organizational skills with the ability to perform the day-to-day account activities independently with minimal supervision.
• Demonstrated ability to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Demonstrated ability to work cross-functionally with Legal, Sales, Operations, Logistics, Engineering, Finance and IT executives to achieve clients’ business and compliance objectives.
• Demonstrated ability to communicate (verbally and written) effectively with clients, coworkers, and leadership.
• Demonstrated leadership skills such as conflict/issue resolution, strong client interfacing skills.
• Demonstrated Professional knowledge of Microsoft Office (Word, Excel, Power Point)
• Customs Brokers License preferred, professional certificates, licenses, and training experience a plus.

 

How to Apply:

https://vigilantgts.catsone.com/careers/48095-General/jobs/16010456-Global-Trade-Compliance-Account-Manager

 

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Global Trade Analyst

 

Remote, Work from home (United States)

 

Primary Role:

Work closely with the Account Manager in a team-oriented environment as an extension of our client’s global trade compliance organization to ensure the legal compliance of various global trade activities per our client’s established policies and procedures.  

 

Vigilant Core Values:

• Accountable/Takes Pride In Work (Reliable/Get “R” Done)
• Understands the value of reputation
• Interested in continuous improvement
• Passionate/Can-do attitude
• Does the right thing – (Help First, Goes the extra mile)  

 

Primary Job Responsibilities:

• Identify and classify with accurate U.S. HTS classifications on client’s parts
• Identify and classify with accurate U.S. ECCN classifications for the client’s parts
• Responsible for complex AD/CVD reviews, utilizing trade compliance software and existing prior experience to make accurate determinations of scope inclusion and duty ramification
• Processing of daily export and import operational transactions, per the client’s policies and procedures
• Responsible for monitoring queues and disposition thereof in a timely manner ensuring that all items are worked through to completion or escalated as necessary
• Ensure work product is at the highest level of accuracy and timeliness

 

Other Representative Job Duties may include:

• Due diligence checks and auditing, both internal and external
• Monitor client’s customs broker regarding import clearance issues, post entry corrections, process adherence, etc.
• Fulfilling PGA requirements (USDA, FDA, EPA) during import clearance, classification and auditing.
• Responsible for executing Export and Import controls as directed by the Client’s Policies, Processes and Procedures
• Responsible for immediately reporting any account technical issue(s) (i.e. enterprise software, proprietary screening software).
• Section 232/301 Exclusions
• Responsible for monitoring client and Vigilant emails.
• Timely escalation of any client issues that you are unable to resolve.
• Execution of any additional requirements per client’s processes and policies.
• Must continue to study relevant federal regulations and to continue learning in a rapidly changing regulatory environment. (e.g. Section 232, Section 301, etc.)  

 

Required Knowledge, Skills and Experience:

• Bachelor’s Degree preferred in Business or related field. 
• Professional Experience: Minimum 3 to 5 years experience in a global trade compliance environment, preferably in an Industrial Machinery/Electronics environment.
• Licensed Customs Broker Preferred
• Experience with making Antidumping/Countervailing determinations is a major plus
• Proficient in U.S. ECCN and U.S. HTS Classification
• Proficient with import and export trade compliance processes, policies, and controls 
• Knowledge and experience working with FDA, USDA, EPA-TSCA import procedures and regulations
• Knowledge of global trade automation solutions (Oracle GTM, Amber Road, Etc...)
• Attention to detail skills required.
• Excellent analytical and organizational skills with the ability to perform the day-to-day account activities independently with minimal supervision.
• Must be able to organize and prioritize work in a dynamic and complex environment to meet deadlines and daily requirements.
• Proficient with Microsoft Office products including but not limited to Outlook, Excel, and Word. 
• Ability to communicate (verbally and written) effectively with clients, coworkers and senior leadership.
• Ability to work effectively with teams of staff from Vigilant, partners, and clients.
•   Strong customer relationship skills.
• Ability to work cross-functionally with Sales, Finance, IT, Import and Export personnel, Operations and Legal executives to achieve business objectives.
• Experience with Free Trade Agreement analysis a plus
• Some experience with Fish & Wildlife import requirements a plus
• Some experience with classifying chemicals a plus
• Professional Certificates, Licenses, and Training a plus.

 

How to apply:

https://vigilantgts.catsone.com/careers/48095-General/jobs/15647849-Global-Trade-Analyst/